Efficient Processing of Travel Documents in SAP
Digitally capture and approve travel requests and expenses.
- Adding travel documents by simply taking a photo
- New Fiori application for modern and device-independent processing
- Process cost reduction and error minimization through automation
- Enormous time savings for frequent travelers
- Acceleration of the manufacturing process
- Familiar working environment through full integration with SAP
Digitized SAP Travel Expense Reports
Automated travel management - easy, paperless and transparent.
In many companies, the processing of travel requests and expense reports is a lengthy process with many manual activities. This results in an enormous amount of effort to check and approve travel documents by hand, as well as to coordinate the individual processors and comply with certain approval conventions.
Our travel expense workflow maxflow® travel management automates and digitizes the entire approval process, resulting in simple and clear management of travel documents. Fast and efficient requesting, recording, checking, approving and settling of trips and expense reports is realized without any problems. Managing travel documents thus becomes child's play, reducing process costs and processing times to a minimum.
Our Reference Customers
Many well-known companies from various industries rely on our solutions.
New Fiori Inbox
Task overview
Our new user interface in the Fiori app offers a modern, user-friendly and platform-independent solution that adapts flexibly to different end devices such as smartphones, tablets and desktops. This enables seamless use in the office, at home and on the move. With the introduction of the Fiori Inbox, the maxflow® travel management receives a powerful and innovative extension. This application combines the proven functions of maxflow® with the modern possibilities of SAP Fiori technology. The Fiori Inbox offers numerous helpful functions that make it much easier to enter and process travel requests and travel expenses.
Task detail view
In addition to a clear initial view of all pending tasks in travel management, the detailed view of the individual task offers various functions. These include approval, rejection, queries and forwarding, which can be customized and configured as required depending on the task.
In the approval steps, submitted travel requests or travel expense reports are checked and approved by supervisors, for example. The process also allows queries to be made to the traveler, notes to be entered on the receipt or additional attachments to be uploaded.
Contact
Would you like to learn more about our solutions? We will be happy to help you.
Beck IT GmbH
Fürstenzeller Str. 60
94036 Passau
Office hours:
Monday to Friday
8.00 am till 5.00 pm
Document capture via camera function
To make the capture of expense receipts even easier and more efficient, the application offers an integrated camera function. When adding expense receipts, such as cab receipts, hotel bills or other paper documents, the device's camera is automatically activated. The user can scan the physical receipt directly with the camera and assign it to the corresponding expense receipt. Alternatively, previously saved image files or PDFs can be selected from the device's gallery or file storage and assigned to the receipts.
Adaptive control of the process steps
maxflow® travel management is equipped with two automated approval workflows. The first workflow is for travel requests and the second workflow is for travel expenses. It thus covers the entire travel process from the preceding travel request to the approval of expenses and the settlement of incurred travel expenses, preventing the loss of documents.
The freely scalable and expandable approval configurations of maxflow® travel management enable extensive and individual definition of the individual approval steps. The number of approval levels and those authorized to approve can be configured, for example, depending on personnel number, country grouping, travel scheme, etc. Thanks to the automated approval process, the cumbersome coordination of approvers and reviewers is eliminated for the traveler and all employees involved. maxflow® travel management automatically distributes the tasks to the responsible processors.
